Hotel printed materials are consumed at different rates. Start with a list for reception, housekeeping, food and beverage, and events. Track only the products your hotel actually uses.
Build a stock record for each product
Record the product code, finished size, language, material, approved file version, usable stock and next review date. Keep outdated or damaged materials separate from usable stock. Compare physical stock counts with issues to departments over the same period.
Calculate a practical reorder threshold
A planning starting point is average daily usage multiplied by the confirmed total replenishment time, plus a safety buffer. Revisit usage when occupancy or event schedules change. This is a planning method, not a delivery promise.
Illustrative example: Twenty cards per day and a confirmed four-day replenishment time require 80 cards during that period. Adding a chosen 40-card buffer gives a 120-card review threshold. These are example figures, not Kopyaevi prices, lead times or your hotel's usage.
Keep language and file versions separate
Use a product code, language and version in each filename. A recent file date does not constitute approval. Keep the authorized person's written approval with the job record and test QR links at the final printed size.
Prepare the quotation request
Include sizes, quantities per language, materials, files, finishing requirements and required delivery date. Specify department packaging or split delivery. Price, availability and delivery are confirmed after reviewing the file and current production schedule.
Is a larger order always better?
No. A lower unit price can still create waste when information changes. Compare quantity with consumption, storage conditions and update frequency. See brochure options, menu options and our corporate printing page in Turkish.
Ready to print your project?
Send your file, finished size, quantity and required date via WhatsApp. Price and delivery are confirmed after checking the file, materials and production schedule.